Request Transcript & Registrar Office

Registrar’s Office:

Connie Klingshirn
registrar@NorthwestState.edu
419-267-1395
Location: C120

Registrar Office Hours:

Monday-Tuesday 8 am-6pm
Wednesday-Thursday 8 am-4:30pm
Friday 8 am-4pm

Quick Links

Transcript Request Options

  • e-Transcript
  • Current learners may request via their myNSCC account
  • Transcript Request form

E-transcript

Northwest State Community College has authorized Parchment, a leader in credential management systems, to provide both electronic transcripts and traditional paper transcripts.

Registrar sign
  • The site will walk you through placing your order, including delivery options and fees
  • Secure online access to request your transcript 24/7
  • Email notification when transcripts are processed and received
  • Online tracking ability
  • The ability to upload additional or supplemental forms that are required by the receiving entity to accompany the transcript (ex. AMCAS, etc.)
  • Transcript requestors and electronic transcript recipients should ensure their email clients will accept emails from noreply@addsmail.com; check “junk” folder for errant emails.
  • e-transcript: an email with a web link is sent to recipient to access the transcript – most secure and quickest method of delivery
  • Paper transcript, mailed: sent via the U.S. postal service within a few business days.
  • Paper transcript, mailed with any document(s) you have uploaded (ex. AMCAS, etc.): sent within two-three business days.
ELECTRONIC VIA PARCHMENT

Current Students

  1. Log in to myNSCC
  2. Select STUDENT
  3. Select ACADEMICS
  4. Click TRANSCRIPTS on the right
  5. Click REQUEST PRINTED TRANSCRIPT option
  6. Complete the steps as noted

Transcript Request Form

There is no charge when ordering a transcript using the transcript request form. These requests are processed in 5-7 business days and mailed via U.S.P.S. We can not track your transcript once it leaves NSCC. If you want to track the transcript it would be best to do the e-transcript option.

Complete the form below and mail or fax it to:
NSCC Registrar’s Office
22600 State Route 34
Archbold, OH 43502
Fax: 419-267-5604

NSCC TRANSCRIPT REQUEST FORM

Are You Completing Your Certificate Or Degree In 2025?

Participation in the graduation ceremony is optional, but all students must apply for graduation in order to receive a diploma.

Fall graduate petitions must be received by October 1. Spring & spring and summer graduate petitions must be received by February 15.

Please contact the Registrar with any questions by phone at 419-267-1395 or email registrar@northweststate.edu

APPLY FOR GRADUATION

Graduation Requirements

The associate degree is awarded upon the successful completion of any one of the two-year programs. A certificate is awarded upon the successful completion of any of the one-year certificate programs or short term technical certificate programs.
Registrar office

Students must:

  • Successfully complete all required courses in their program. Certain majors require a “C” grade or better in certain courses to meet graduation requirements. Each required course in which an “F” grade is received must be repeated.
  • Attain a 2.0 grade point average in their technical courses. The cumulative technical point average (CUM TECH GPA) is obtained at the conclusion of each semester by dividing the number of credit points earned by the number of credit hours the student has attempted in technical courses only. Technical courses are designated by a “+” in front of the course number under each technology in this catalog. Maintain an accumulative grade point average of 2.0 in all courses.
  • Completion of 30 percent of the credits from Northwest State Community College
  • In addition, all associate degree graduates may be required to:

Students are eligible to receive only one degree within a technology but may have more than one major. All majors are listed on the student’s transcript. Diplomas are issued for each degree within a technology. Students applying for a certificate and associate degree within the same technology at the same time will be awarded the higher degree only. Students wishing to receive dual degree/dual technologies must meet with their academic advisor to fulfill their programs of study.

All petitions for graduation must be completed by the date established by the registrar’s office. Students who do not complete requirements for a degree or certificate within the academic year of submitting a petition must reapply for graduation. A graduation petition is available on the registrar’s office web page and in the office. Each graduate is expected to attend the graduation exercises after the application for graduation has been approved. Students who are unable to attend graduation exercises should notify the College by contacting the registrar’s office at least two weeks prior to commencement.

The vice president for academics may waive the repeating of an “F” grade in special circumstances where a course is no longer available for the student to repeat and/or a reasonable substitution can be made. Students may, with written permission of their division dean or vice president for academics, repeat a course in which they earned a passing grade. The grade received for the repeated course will thereafter be substituted for the former grade in calculating the student’s cumulative grade point average.

Graduation with Honors

Any student graduating with a cumulative point average of 3.50 or higher will be graduated with honors as follows:

  • 3.50 – 3.74 Cum Laude
  • 3.75 – 3.89 Magna Cum Laude
  • 3.90 – 4.00 Summa Cum Laude

A notation of this honor will be placed on the student’s diploma and transcript.

Completing a Second Major

When a student completes a second major at any time within the same technology area, the second major will be added to the transcript. Students must complete a graduation application if the second major is completed after the initial degree was awarded. A graduation application is available on this web page and in the office located in C120.

Let's Get You Ready

The registrar’s office at Northwest State Community College serves as a primary information resource for all students and faculty. Located in C120 on the main campus, the registrar’s office handles grades, registration, graduation, transcripts, transfer evaluations, verifications, and changes to your personal information. If you cannot find the information you are looking for on our website, please feel free to stop in or give us a call at 419-267-1395 or email us at registrar@NorthwestState.edu.

Add Withdraw or Drop Classes

Want to add, drop or withdraw from a class? A student takes full responsibility for adding or dropping courses. This can be done through myNSCC, or by completing an Add-Drop Form and returning it to the NSCC Registrar’s Office in C120.

Notice

Failure to attend classes or give proper written intention to withdraw will result in failure of a course. Students will be academically and/or financially responsible for any “W” or “F” grades received. The adding or dropping of courses requires the student to contact the Financial Aid Department and/or the Business Office to adjust the aid or make payment.

Adding Classes

All courses must be added prior to the first day of class for the specific term. All course additions must have written approval of the instructor and the Dean once classes have started. All added courses will be charged the full tuition rate.

Registering for more than 20 credit hours in the fall/spring terms or more than 10 hours in the summer term require a student to obtain permission from the Dean or Vice President for Academics.

Dropping Classes

Student’s drop courses online at myNSCC through the 100% tuition refund period for a specific course.

Withdrawing from Class(es)

Dropping a course after the 100% tuition refund period is a “withdrawal,” which may be completed through myNSCC in-person, by faxing the request to the Registrar’s Office at 419.267.5604, or by mailing the request which must be post marked on or before the last date for a “W” deadline. Failure to attend classes or give proper written intention to withdraw will result in failure of a course. Students will be academically and financially responsible for any “W” or “F” grade received.

Withdraw policy for courses that are 3 weeks or less:

  • No withdrawal option.
Withdraw policy for courses that are 4-7 weeks:

  • End of second week to withdraw.
Withdraw policy for courses that are 8-15 weeks:

  • End of the fourth week to withdraw.
Withdraw policy for courses that are 16 weeks or longer:

  • End of the eighth week to withdraw.

Military Withdrawal

Withdrawals due to military activation during a semester will require the student to withdraw from classes at the time of activation, at which time a “W” will be assigned. Upon receipt of a copy of the student’s actual military activation orders, the College will refund 100% of the student’s tuition and fee for the semester, and any “W” grade will be changed to a “WM” to signify a military withdrawal on the transcript. Upon returning to college the student is required to submit copy of the DD214.

Auditing Courses

The term “audit” refers to a course which is taken without credit. Courses taken on this basis are not included in the computation of the cumulative grade point average and are not applicable to graduation requirements. A student must elect audit status at the time of registration or take action to change to audit during the refund period for that class length. (Class length: 1 week or less = enroll as audit; 2 wks to 7 wks = 1 week to change to audit; 8 wks to 15 wks = 2 weeks to change to audit; 16 wks = 3 weeks to change to audit) The student initiates such action through the Registrar’s Office. Students auditing a course will pay the same fees as if the course was being taken for credit.

Change Student Info

Have you recently changed your major, your name or even your address? Keep your records up-to-date and complete a Change of Student Information form.

Change Residency Status

If you have recently moved in or out of state, you will need to change your residency status with NSCC. Northwest State Community College must abide by the residency eligibility criteria established by the Ohio Revised Code 3333-31 and Ohio Administrative Code 3333-1-10. Petitions requesting residency change are due by the first day of the semester. Retroactive residency determinations cannot be made for tuition surcharge purposes.
Students petitioning to change their residency status must do so by completing the application that applies to them:

Forever Buckeye

Ohio high school graduates who return to enroll in an Ohio public institution of higher education and who establish a primary residence in Ohio by the first day of classes of the requested term are eligible for the In-State Tuition rate.

Ohio G.I. Promise

Upon moving to Ohio, veterans with one year of honorable service (and their dependents) are immediately considered in-state residents for the purposes of tuition, state educational subsidies and financial aid. Active duty, guard, reserve service members, and their families are also eligible for this educational benefit.

Residency Status Change

Students must petition for residency status change by submitting the In-State Residency Petition, along with required documentation that demonstrates they have established residency in Ohio. Residency is based on the rules as defined by the Ohio Revised Code 33331-31.

Reciprocity for Eligible Indiana Residents

Under the tuition reciprocity agreement with the Ohio Department of Higher Education and Indiana Commission for Higher Education, Northwest State Community College accepts at Ohio resident tuition rates any Indiana resident of Adams, Allen, Blackford, Clark, DeKalb, Dearborn, Decatur, Delaware, Fayette, Floyd, Franklin, Harrison, Henry, Jay, Jefferson, Jennings, Noble, Ohio, Randolph, Ripley, Rush, Scott, Steuben, Switzerland, Union, Wayne, Washington and Wells Counties. Applicants must submit an application to receive resident tuition rates, enroll at Northwest State Community College and meet requirements for admissions. They must submit documentation to the NSCC Registrar’s Office. Forms submitted after the first date of the term will not be considered for that semester. Once enrolled, the student must maintain satisfactory academic performance. This agreement is in effect 2023-2025.

STUDENT RIGHTS

The items listed below are designated as “Directory Information” and may be released by this institution at its discretion:
  • Name
  • Major
  • Enrollment Status (full-time or part-time status)
  • Address (only sent to four-year higher education institutions)
  • Email (only sent to four-year higher education institutions)
  • Birth Date
  • Honors
  • Dates of Attendance
  • Degree(s) Conferred

Under the provisions of the Family Educational Rights and Privacy Act of 1974, you have the right to withhold the disclosure of any or all of the above information. Should you decide to withhold any information, you will need to fill out a Request to Prevent Disclosure of Directory Information form and submit it to the Registrar no later than the end of the second week of classes each semester. This form is available in the Registrar’s Office. Such requests will be honored for one academic year or a shorter period of time as designated by the student. A complete set of FERPA guidelines is available for you to review in the Registrar’s Office.

How to waitlist

The purpose of waitlisting is to allow learners to get in a queue for available openings once a course becomes full. It is also intended to help the faculty and administration determine when extra course sections should be added based on demand.

How does it work? Learners that are waitlisted receive a message at their NSCC email address when an opening is available and the opening is held for 24 hours. The email message states the deadline to register. Once the deadline has expired the next person on the waitlist is notified. View our Waitlisting Tutorial for more information.

How to waitlist for a class:

  • Log into myNSCC
  • Select the Student Services tab
  • Select the Add/Drop link
  • Select the term
  • Enter the 4-digit course reference number (CRN) in the worksheet cell
  • Click the drop-down arrow and select Waitlist then press Submit

To be removed from the waitlist:

  • Log into myNSCC
  • Click Tools & Resources at top right
  • Click ADD OR DROP CLASSES
  • Select Term
  • Click the drop-down arrow beside the specific course and select “Web Drop”

If you DECLINE the offered opening, and no longer want the course, please be considerate and remove yourself from the waitlist. This allows other waitlisted learners to receive notification of available openings in a more timely fashion.

If you have questions, please contact the registrar’s office at Registrar@NorthwestState.edu or 419-267-1395.